The Arrival of the Cloud App (and Why it Matters to Meeting Planners)

Young woman presenting cloud with colorful app icons and symbolsTechnology moves at a rapid pace. Since the very start of the PC revolution back in the early 1990s, meeting planners have been making good use of computers, databases, and later, the Internet to help make their jobs more efficient and productive.

The very first event registration systems were computer databases structured to manage event registration. These systems became more and more popular in the early 1990s and helped meeting planners produce reports, generate collateral and manage an ever-growing range of details such as travel, accommodation and more.

These systems were typically installed onto PCs as a thick client, connected to a networked database. This was a time-consuming approach as updates had to occur on each PC and created lots of work (and headaches) for IT managers everywhere.

In the late 1990s, another paradigm shift occurred with the arrival of the Internet and the ubiquitous web browser.

These early systems moved to a big database in the cloud, with all customers sharing the same database environment. High load from one client and other points of failure would affect performance and reliability.

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Is Your Event Management Technology Keeping Up?

business documents on office table with smart phone and laptop cEvery event management tool ever published can offer online registration. Been there, done that.

But today’s cutting-edge cloud technologies and innovative app designers are pushing event management platforms in new directions and functionality that were just a dream even a few years ago.

So, when you are looking at registration and event management technology, there are some cutting-edge features that you definitely should look for. If the platform that you currently use, or that you are looking at simply can’t keep up, you should keep on looking!

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The Past is the Future – The Power of Comprehensive Event Management Platforms

data integration concept on the gearwheels, 3D renderingFor many years, event management technology was about doing it all – starting with online registration and branching out to accommodation, travel, speakers, exhibitors, reporting and more.

That was the only option and the choice was finding a platform with the right combination of functionality and performance to take care of our increasingly complex event and meeting requirements.

Then, with the advent of the iPhone and the revolution of the app store, things changed, quite rapidly in fact.

The rise of the cloud, apps and newer technology ushered in the specific use app.

Mobile attendee apps were the start. That opened the floodgate of new innovation and technology for the meetings industry, including new tools and solutions for social networking, exhibitor services and much more.

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Private Social Networks and Today’s Event Managers

PrintIt’s a social world for meeting planners, that’s for sure!

More and more meetings are deploying attendee apps to encourage social interaction on many levels. It’s a great way to engage attendees and encourage interaction throughout your event.

We’ve also seen how meeting organizers utilize Twitter, Facebook and other platforms to encourage additional interaction for attendees and to share the excitement and buzz of an event with an outside audience.

It’s great to share your event hashtag and encourage attendees to post comments and images from your event.

But, it’s not always suitable or appropriate, especially for events with privacy and security considerations. Also, some attendees may not feel comfortable sharing their presence and comments to the outside world.

What’s your solution?

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Event Management and the Challenge of Team Collaboration

Stressing day at the officeEvent Management is a lot of work. No big surprise there.

Getting your entire team on the same page can be a challenge and depending on your technology, it can be a really big headache.

Fortunately, there are many ways to have your team connect with each other and keep everyone on task and coordinated.

The term for this, of course is collaboration.

Whether you want to track status and deliverables, or simply want to share documents and spreadsheets with multiple members of your team, there are many fantastic solutions out there. Many are free, which is a nice bonus!

However, experienced meeting planners know there are several crucial aspects to team collaboration:

  • Document Sharing
  • Communications
  • Task Management and Scheduling

Each of these items is crucial on its own, but combined, can cause you a lot of stress if you don’t have a structured approach to each element. For the technically minded event manager, much of this can be done for virtually no cost at all, if you are willing to put in some work to keep everything organized and on track.

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Event Technology – Pay as you Go or Use an All-in-One Solution?

Tired from multitasking, businessman workaholicFrom the very beginning, Event Management software was an all-in-one solution. Meeting managers faced dozens, if not hundreds of tasks, so event management technology focused on the big picture, not just one part of it.

Registration, name badges, itineraries, housing, functions, email communications, and later online registration forms were all integrated in one complete solution.

And with that comprehensive approach came a high cost of acquisition.

Even today, many event management solutions are based on this old model of comprehensive solutions that come at a high price, typically driven by the model of per-person registration fees.

For example, if you were a professional conference organizer managing a dozen meetings a year with an estimated registration count of 10,000 registrations, it is not uncommon to see yearly technology fees in the $40,000 to $60,000 range.

However, with the advent of mobile apps, the event management software industry has experienced a major paradigm shift in how technology is deployed and priced.

Almost overnight, the comprehensive meetings platform because old news and dozens of new solutions entered the marketplace as stand-alone apps.

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EventsAIR by Centium Software Wins Prestigious 2017 Queensland iAward for Business Services Markets

qld iawards smallCentium Software today announced that EventsAIR® was recognized by the Australian Information Industry Association (AIIA) by winning the Queensland 2017 iAward for Business Services Markets. EventsAIR was also recognized as a Merit Recipient for Queensland Infrastructure & Platforms Innovations of the Year.

The Australian Information Industry Association (AIIA) is Australia’s peak representative body and advocacy group for those in the digital ecosystem. Since 1978 AIIA has pursued activities to stimulate and grow the digital ecosystem, to create a favorable business environment for members and to contribute to Australia’s economic prosperity.

In receiving the award, Centium CEO Trevor Gardiner acknowledged the significant and positive contribution by the entire Centium team.

“From the very beginning, we knew we wanted to make EventsAIR the most powerful solution for the meetings industry,” Mr. Gardiner said. “Our team has focused on providing extraordinary value to our clients and to include collection of apps and services that redefine what a meeting management platform is all about. I am very proud of what our team has created.”

“Everyone here at Centium Software thanks the AIIA for this prestigious award,” Mr. Gardiner continued. “We are honored to receive the AIIA Queensland iAward for Business Services Markets for EventsAIR, and are thrilled to be recognized as a Merit Recipient for Queensland Innovation of the Year as well.”

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